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BNP data leak is IT security wake-up call for recruitment businesses
The data leak that led to the membership list of the BNP being published on the internet last week should act as a major IT security wake-up call for recruitment businesses.
All businesses face two threats to their data – from outsiders trying to break into their IT network, and staff stealing information.
Now specialist recruitment computer support company Ulysses IT has issued five tips all businesses should use to protect themselves.
Paula Backen is a director of Ulysses IT.
She said: “While some businesses are paranoid that people are constantly trying to steal their data, others are very lax about it. The reality is that every business needs to take some basic security steps, at the very least.
“The consequences of data being stolen are severe, as the BNP found out last week. But the consquences could be worse for businesses. Some figures suggest four out of five businesses that lose their data don’t survive more than another 12 months.”
Paula’s five tips for better business IT security are:
1) Encrypt data: Mobile devices such as BlackBerrys, PDAs, laptops and USB memory pens are extremely convenient and allow a lot of work to be done out of the office. But if lost or stolen, these devices can allow thieves access to data. How upset would you be if a competitor got hold of it? It’s possible to encrypt data so that without a password it cannot be viewed.
2) Use passwords and change them regularly: In smaller businesses, it is essential to change passwords every time a member of staff leaves, even if they are leaving on good terms. In bigger companies, it is worth enforcing an automatic change in password every four to six weeks.
3) Have clear policies: Prepare and issue a policy statement to all staff on the confidentiality of company data, and the disciplinary procedures which may result in not adhering. Issue this to new staff on induction, and issue updates on an annual basis. Just as you would with Health & Safety, if an employee sees something wrong with regard to data security, it is their responsibility to report it.
4) Disable DVD writers: Ask yourself if staff really need to be able to burn DVDs, or whether it’s an opportunity for them to take a copy of your database. DVD writers can be easily disabled on PCs.
5) Limit email size for sending: This stops staff emailing large databases or files to people outside the business, or to their home email.
Ulysses IT provides computer support for recruitment businesses across the UK.
The business was established in 1998 and operates as an outsourced IT department for Clients, mostly on a pay as you go basis.
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